Complaints Procedure
External complaints
Our complaints policy
We are committed to providing a high-quality service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
It is our aim to provide a procedure for handling complaints, fairly and speedily to ensure a resolution can be agreed.
Step 1:
You can make a complaint by telephone, email or in writing. The first step is to contact the Office Manager. Tell them the problem and they will try to resolve your complaint for you. If not, we will contact you by telephone or email within one working day. If you do not know who to contact, please ring our main office telephone number: 01242 300 270
Step 2:
If you are not satisfied with the answer you received at step one, or you don’t want to speak with the Office Manager directly and / or are unable to contact us by telephone, you can complete the online form on our website https://www.optimumstudentsupport.co.uk/contact/ with your name and contact details and click send. A senior manager will then investigate your complaint. We aim to give you a full reply by letter or email within three working days.
Step 3
If you are still not satisfied you can ask for your complaint to be looked at by the Clinical Director. The Clinical Director will deal with your complaint and will give you a full reply by letter or email within three working days
Where applicable (DSA related complaints), and depending on the nature of the complaint, in the event of an impasse being reached between Optimum Student Support and the student / customer concerned, the matter will be referred back to the Disability Officer or Assessor or their Assessment Centre. If that fails to resolve the problem then, and only then, will the matter be referred to the funding body, who together with the assessor, will make the final decision.
*Guidance note
A complaint is any expression of dissatisfaction by a customer whereby company policy, procedure or service level has not been delivered.
